Session Organizers/Session Chairs (SO/SC)
To access this role, login as a "Session Organizer" or "Session Chair."

Q. How do I create/remove a Session Co-Chair?
A. Go to "Organize > Sessions.” Click on “Add Co-Chair.” Please have the Session Co-Chair's email address, full name and phone number available to assign them a user account.

To remove a Co-Chair, go to "Organize > Sessions.” Find the Co-Chair's name and click on the "Remove" link next to it. Confirm your information on the following page and remove the Co-Chair.

Q. How do I update my Session Title?
A. Go to "Organize > Sessions.” Choose the appropriate session and click on “Update Session.” Update the text in your session title and choose "Update Session.”

Q. How do I assign a reviewer?
A. To assign a Reviewer, go to "Organize > Papers > Assign Reviewers" from the toolbar. Choose a paper number you wish to be reviewed. Once a paper is chosen, you will be asked to provide the email address, name and phone number of the reviewer. This will establish a user account for the reviewer, and he/she will be provided instructions via email on how to proceed. There is no limit on the amount of reviewers that can be assigned to review a paper.

Q. How can I check reviewer comments?
A. Go to "Organize > Papers > Paper Status" from the toolbar and click on the link at the top of the page labeled "Assign Reviewers-Edit Reviews.” Choose a session (if you have more than one) and scroll down to the section "Papers Awaiting Acceptance.” Click on the paper number to review comments made by reviewers.

Q. How can I update/remove reviewer accounts?
A. If you'd like to update/remove a reviewer, click on the button at the bottom of the page, “Assign Another Reviewer.” You can input new users, or remove reviewers by clicking on the name of the reviewer in the right hand corner (under "Reviewers"). This will give you the option to remove a reviewer account. NOTE: A Reviewer can not be removed if the review has already been submitted.

Q. How do I accept/reject a draft paper?
A. To accept/reject draft papers, login as a session organizer, and go to "Organize > Papers > Edit Reviews" from the toolbar. Under “Papers Awaiting Acceptance” click on the paper number and review the reviewer's comments. At this point, you may fill in your own comments as needed. For Congress the reviewer’s comments will be sent to the author. Finally, accept, request a revision, or reject the paper. The author will receive an email notification along with the comments you've submitted.

Q. Can I reassign an abstract to another Division/Track, Topic or Session?
A. You may reassign a paper to another session as long as you are assigned to same access for that session, but not another division/track or topic. To do this, go to "Organize > Site Overview" from the toolbar. Click on the "+" sign to expand the track the paper is in. Do the same for the session. Find the corresponding paper and click on the paper number. This will bring up the abstract/draft paper. At the bottom of the window, there is a link that says "Move Abstract", as well as other administrative options. Choose the proper function, make your changes and submit the information. Please inform your topic leader if you think it's inappropriate for your topic.

If you do not have access to other sessions you can click on the paper. This will bring up the abstract/draft paper. At the bottom of the window, there is a link that says "Unassign Paper", as well as other administrative options. Choose the proper function, make your changes and submit the information. This will it move the paper back to the Paper Awaiting Session Assignment area. Please inform your topic leader if you think it's inappropriate for your topic.

Q. Where can I update a paper type?
A. Go to "Organize > Sessions.” Choose the button, "Assign Paper Order and Update Paper Type.” Here, you can assign the presentation order and choose what type of presentation will be made by the author (technical paper, poster session, panel, etc). Submit your information by choosing "Update Paper Order and Paper Type.” NOTE: The paper type must match the session type, i.e. a poster paper must be in a poster session.

Q. How do I withdraw or remove an abstract or paper?
A. Go to "Organize > Site Overview" from the toolbar. Click on the "+" sign to expand the track/division the paper is in. Do the same for the topic and session. Find the corresponding paper and click on the paper number. This will bring up the abstract/draft paper screen. At the bottom of the window, there a link that says "Remove,” as well as other administrative options. Choose the proper function, make your changes and submit the information. NOTE: "Remove" is used to remove duplicates or dummy abstract submissions/errors. It should not be used a substitute for reject.