Papers

 

Assign Reviewers

Allows you to assign a reviewer to a draft paper. An auto-email will be sent to invite the Reviewer to review the paper, as well as provide him/her with information on how to complete the review.

Toolbar Location: Organize > Papers > Assign Reviewers

 

 

A table of paper listings will appear, comprised of the following fields: Paper number, paper title, author name.

 

Paper listings are divided into six parts: Papers awaiting reviewer assignment, papers assigned to reviewer/under review, papers reviewed awaiting acceptance, papers revision requested, papers accepted, and paper rejected. You can expand all sections by choosing Expand All from the top of the screen. To close all sections, choose Collapse All. You can expand/collapse an individual section by clicking on the plus/minus (+/-) sign next to each section heading.
 

Assigning a Reviewer

Toolbar Location: Organize > Papers > Assign Reviewers

 

 

 

Repeat the steps to assign additional Reviewers to a paper. (An unlimited number of reviewers can be assigned.)

 

NOTE: An author can not be assigned to review their own paper.  Authors cannot assign reviewers to their own paper.  If an author is performing the role of Session Organizer or above they will not be able to view the reviewers comments.

 

Updating Reviewers

Toolbar Location: Organize > Papers > Paper Status

 

 

 

Removing (Un-Assigning) Reviewers

If a reviewer has not completed the review or are not able to review the paper you will need to un-assign them from the paper.

Toolbar Location: Organize > Papers > Paper Status

 

 

 

Assigning Additional Reviewers While a Paper is Under Review

Toolbar Location: Organize > Papers > Paper Status

 

 

 

Viewing Reviewer Comments

Toolbar Location: Organize > Papers > Paper Status

 

 

 

 

Edit Reviews

This page allows an organizer to summarize all reviewer comments. This summary will be sent to the author via auto-email and will notify him/her if their paper has been accepted for publication.

Toolbar Location: Organize > Papers > Edit Reviews

 

 

A table of paper listings will appear, comprised of the following fields: Paper number, paper title, author name, and the accept/reject link.

 

Accept a Paper

Toolbar Location: Organize > Papers > Edit Reviews

 

 

 

NOTE: An author will not be able to submit a final paper unless it has been accepted. In additional, an author must submit a final paper even if the draft was accepted without any corrections.

 

Reject a Paper

Toolbar Location: Organize > Papers > Edit Reviews

 

 

 

Revision Required

Toolbar Location: Organize > Papers > Edit Reviews

 

 

 

Accepting a Revised Draft Paper

When a revised draft paper has been submitted the session organizer will need to review the paper and make a final decision on the paper.

Toolbar Location: Organize > Papers > Edit Reviews

 

 

 

Fast Track Review

Toolbar Location: Organize > Papers > Paper Status

 

 

A Fast Track decision allows a Session, Topic, Track or Technical Chair (and all Co-Chairs) to directly accept. reject or request a revision of a paper without assigning it to a Reviewer. Fast Track is also used for papers, which do not require a peer-review (e.g., Short./Forum papers). You will be bale to access the paper, make additional recommendations and provide comments tot he author regarding the draft paper submittal.

 

 

Paper Status

Toolbar Location: Organize > Papers > Paper Status

 

 

You will see the status of papers by session and will be able to see the details by individual paper. For further detail or to act on the status of a paper, click on the paper number. A window will appear that shows the current information and what actions can be taken.

 

Additional Actions (also accessible under Site Overview)

 

Re-Assign Paper

Moves the paper from one session to another

Toolbar Location: Organize > Papers > Paper Status

 

 

 

NOTE: As a courtesy, please contact the organizer of the area you wish to move the paper to see if they can accommodate the request.

 

Where a paper can be moved is determined by the level of access that the user has.

 

Un-Assign Paper

Moves the paper from one session to the previous level.

Toolbar Location: Organize > Papers > Paper Status

 

 

 

View Draft Paper

Allows you to view the submitted draft paper (in PDF format).

Toolbar Location: Organize > Papers > Paper Status

 

 

 

Save Draft Paper

Allows you to save the draft paper submitted (in PDF format).

Toolbar Location: Organize > Papers > Paper Status

 

 

 

Papers Not Assigned to Session

Toolbar Location: Organize > Papers > Paper Status

 

 

Click on the "Papers Not Assigned to a Session" link in the upper right corner. You will see the status of papers, which are not assigned to sessions while being able to see the details by individual paper. For further detail or to act on the status of a paper, click on the paper number. A window will appear that shows the current information and what actions can be taken.

 

View Presenting Author Biography

Toolbar Location: Organize > Paper > Paper Status

 

 

You can view the bio of the presenting author at any time by clicking on the paper number and then on Authors tab. This information can also be found in Toolbar Location: Advanced > Reports. Click on the Download link next to Presenting Author Bios.