THE NEW ASME ELECTRONIC COPYRIGHT PROCESS
Effective immediately, ASME is implementing a new electronic process
for copyright submission. This new process gives each author the
ability to sign his or her copyright form electronically instead
of filling out and sending in the paper form to ASME. This process
underwent Beta testing with a live ASME conference and yielded excellent
results. Please read thoroughly the section below on ASME Electronic
Copyright to familiarize yourself with this new process.
“I used your [electronic
copyright] system as an author of a paper
for the Micro/Nanoscale Heat and Mass Transfer Conference to be
in Shanghai later this month. I was very pleasantly surprised at
ease with which I could enter the data and have the procedures
completed. It took a very short time and the instructions were clear
and simple. I look forward to having that ease and simplicity for
journal and other conferences.”
ASME Electronic Copyright Beta Tester
GENERAL ASME COPYRIGHT GUIDELINES
ASME requests that authors/copyright owners assign copyright to ASME
in order for a conference or journal paper to be published by ASME. Authors
exempt from this request are direct employees of the U.S. Government (i.e.,
not U.S. Government contractors), whereby papers are not subject to copyright
protection in the U.S., or non-U.S. government employees, whose governments
hold the copyright to the paper.
Who Should Sign
Only the copyright owner(s) of the Paper, or an authorized representative,
can sign the copyright form. If one of the following applies, you may
not own the copyright to the paper, or you may not be authorized to sign
the copyright form, and you may need to have the appropriate copyright
owner(s) or organization representative sign the form:
- You created the Paper within the scope of your employment, and your
employer is the copyright owner.
- You created the Paper under a U.S. Government or other independent
contractor form (See section below on “Copyright Assignment and
U.S. Government Requirements.”)
- You received a grant that funded your Paper.
Please review your company policies regarding copyright, and if you are
not authorized to sign the form, please forward to the appropriate organization
representative. Please review applicable company, institutional, and grant
policies and your employment/independent contractor form to determine
who holds the rights to your Paper.
While all authors should submit a signed form, one designated author may
sign on behalf of the other authors, but ONLY IF the following criteria
- The Designated Author must be an author of the paper and the Designated
Author of record.
- The Designated Author must have secured written authorization from
each author on whose behalf he/she is signing.
- The Designated Author must be able to produce such written authorization
- The Designated Author cannot sign on behalf of authors whose papers
are owned by their respective employers or on behalf of authors employed
by U. S. Government contractors, the U.S. Federal Government, or non-U.S.
U.S. Government Copyright Requirements
If the paper you are submitting was prepared in the course of your direct
employment with the U.S. Government, please include the following footer
on the final PDF version of the paper you are submitting:
"This material is declared a work of the U.S. Government and
is not subject to copyright protection in the United States. Approved
for public release; distribution is unlimited.”
*Employees of organizations that operate under contract to the U.S.
Government, such as U.S. Government labs, please note the following:
- Depending on the policy of your organization and your organization’s
contract, the copyright transfer form should be signed either by you
or by an appropriate representative from your organization.
- You may be required to include a footer on the final PDF version
of your paper acknowledging contract information and also the following
“The United States Government retains, and by accepting the
article for publication, the publisher acknowledges that the United
States Government retains, a non-exclusive, paid-up, irrevocable, worldwide
license to publish or reproduce the published form of this work, or
allow others to do so, for United States Government purposes."
Copyright Requirements for Non-U.S Governments
If you are directly employed by the Government of a country other than
the U.S., and you do not have authorization to sign the copyright form,
please forward the form to the appropriate person.
Copyright Requirements Not Covered
If your particular copyright situation is not covered by the information
in this page, please contact firstname.lastname@example.org.
Terms and Conditions
For ASME Copyright Terms and Conditions, which are considered part of
the Copyright form, please go to: ASME
Copyright Terms and Conditions.
Permission to Republish After Publication
For information on republishing a paper after initial publication by ASME,
please go to: http://www.asme.org/Publications/ConfProceedings/Author/Rights_Permission.cfm
ASME ELECTRONIC COPYRIGHT GUIDELINES AND PROCESS
Effective immediately, ASME is implementing a new electronic process for
In order for the electronic copyright form to be processed correctly,
a few procedures must be followed:
- At abstract submission, the corresponding author must enter all co-author
information in the Tool with complete and verifiable contact information,
including email address and telephone number. Incomplete or non-verifiable
contact information for all authors may prevent you from completing
the copyright form, and your paper may not be published in the conference
- Once an extended abstract paper has been submitted for publication,
the corresponding author will not be able to change the author lineup
or paper title.
- In order to guarantee that your form is verified and your paper is
included in the conference proceedings, please complete the process
as soon as possible. For conference papers, as a condition of publication,
ASME also requires that you or one of your co-authors register, pay
any applicable registration fees for that conference, attend, and present
the paper to your fellow conference attendees.
Please note that accepted and approved papers will not be processed for
publication without receipt of a fully executed, signed, and verified
copyright form. If copyright issues are not resolved by the specified
resolution deadline, your paper may be subject to removal from publication
in the conference proceedings. Please refer to the Publication
Schedule posted on the Website of each specific conference.
Once an extended abstract paper is submitted for publication, each author
of the paper will receive an email message with a unique link that will
take each individual author to a website to electronically sign the form.
If you are an author/copyright owner of the paper or are authorized to
sign the copyright form on behalf of your employer or organization, the
system will take you through the signing process.
If you are an author but your organization owns the copyright to the paper
or you are delegating signing authorization to a Designated Author, you
will need to forward the email to that individual.
The system is highly user friendly and will take you through the process
in 30 seconds or less.
Should you have any questions about the new process or about adding your
co-authors, either now or once the process has started, please contact