Poster Mounting/ Viewing Schedule*

Monday, August 9, 2010

Poster Session #1
Mounting: 10:00am - 11:00am
Viewing: 11:00am - 1:00pm
Removal: 1:00pm - 2:00pm

Poster Session #2
Mounting: 3:00pm - 4:00pm
Viewing: 4:00pm - 6:00pm
Removal: 6:00pm - 7:00pm

Tuesday, August 10, 2010

Poster Session #3
Mounting: 7:30am - 8:30am
Viewing: 8:30am -10:30am
Removal: 10:30am - 11:30pm

Wednesday, August 11, 2010

Poster Session #4
Mounting: 7:30am - 8:30am
Viewing: 8:30am - 10:30am
Removal: 10:30am - 11:30am

Poster Session #5
Mounting: 3:00pm - 4:00pm
Viewing: 4:00pm - 6:00pm
Removal: 6:00pm - 7:00pm

Thursday, August 12, 2010

Poster Session #6
Mounting: 7:00am - 8:00am
Viewing: 8:00am -10:00am
Removal: 10:00am - 11:00am

Poster Session #7
Mounting: 3:30pm - 4:30pm
Viewing: 4:30pm - 6:30pm
Removal: 6:30pm - 7:30pm

Friday, August 13, 2010

Poster Session #8
Mounting: 7:30am - 8:30am
Viewing: 8:30am - 10:30am
Removal: 10:30am - 11:30am

* Poster session times subject to change

Booth Description and Equipment
Each poster will be assigned a booth equipped with a 96" wide x 48" high (244 cm wide x 122 cm high) core board with thumb tacks provided. Audio-visual equipment may be requested.

Do not mount your poster on hard boards because it will be difficult to mount on the core board.

Poster Preparation
It is suggested that posters be prepared in a manner that can be easily understood. Ideally, the content of each poster should be clearly divided into sections, including abstract, introduction, problem definition (or aims of the work), summary, results and conclusions. In short, posters should contain all the essential information of your paper, but should not be cluttered with unnecessary details. Figures, charts, photographs, etc. should be similar to those in the preprint of your paper for easy recognition by conference attendees. Each figure and table should have a brief title. Overall, your posters should provide an easily remembered "take home message."

It is recommended that posters be printed on a single sheet (e.g., 4 ft wide x 3 ft high), but the final decision regarding poster size is left to the authors. All lettering and diagrams should be large enough to be read from a minimum of 2 meters (6 feet). Authors are urged to use colors, symbols and schemes to improve clarity. Suggested lettering size is 3 cm (1-1/4") for the poster title and 2 cm (3/4”) for names and addresses of authors and section headings, such as ABSTRACT, INTRODUCTION METHODS, RESULTS, DISCUSSION AND SUMMARY. Remember, space the typing for easier reading. Prints of posters on regular paper to hand out to visitors are a good way to disseminate your work.

As much care should be expended on the preparation of posters as for the preparation of the original figures in the paper or for the preparation of slides for an oral paper. Many of the rules for the preparation of good slides apply to the preparation of good posters.

• Keep them simple and avoid overcrowding.
• Make sure letters are legible and large enough for distant reading.
• Poster should include enough contrast between lines or lettering and background.

Do not try to provide too much information on one sheet.
An overloaded poster rarely attracts attention. Our suggestion is to display only short sentences or a list of sentences (or phrases) under each heading preceded by bullets or numbers to describe the work. Remember, you will be in attendance to provide further information to delegates.

Poster Arrangement
Each poster station will have an identification number. The Conference Manager will assign this number. This number will appear as a poster number in the conference program.

It is very important to plan carefully and organize for the optimum use of the poster space. Subdivision into sections may be helpful. Comprehension of the poster will be greatly facilitated by mounting all sections in vertical columns. There is no obligation to fill the entire space. At the same time, do not mount a complete manuscript that may take 30 minutes to read!

All poster components must be made up before your arrival. The poster should be assembled, mounted, viewed, discussed, and possibly improved by your colleagues before setting off to the conference. Remember that the impression your posters create will greatly influence the evaluation of your paper by the technical community.

Attendance at Booths
Eight poster sessions are scheduled from Monday through Friday, August 9 -13. For papers with multiple authors, only one author needs to be present during the session, but co-authors can be present. If authors are unable to be present at their board during the time assigned, they should arrange for their board to be staffed by a person familiar with their work. If an author has more than one paper in the poster session, it is the author's responsibility to pre-arrange staffing at each board. It is impossible for a single person to cover more than one board, and no such plan will be accepted at the Conference.

Mini Lectures
The poster session is much more than a question-answer session. It should retain all the good points of the oral session as well as provide an opportunity for individuals to ask specific questions. In this regard, we urge you to prepare a short (1-2 minutes) oral summary (mini-lecture) of your paper and give these mini-lectures to the audience at your board. This will enable them to understand your work, and encourage them to ask specific questions. You should not anticipate the audience knowing your research work and immediately asking questions. Please prepare mini-lectures and deliver when appropriate. It is recommended that you use PowerPoint since there will be an LCD projector, computer, and screen provided in the poster rooms.

Suggestion to Authors
If you can provide something for the participants to carry away, a one-page outline, bibliography, etc., your presentation will be remembered longer. This is largely a matter of taste, since a published version of your paper will be available at the conference. Whatever you furnish should be supplementary information.

You may provide a sign-up sheet at your booth to collect the names and addresses of participants who wish to obtain more information about your paper.

Mounting and Removal of Poster
The authors are to arrive at least one-half hour before the poster session starts. Carefully arrange your posters beforehand; 15 minutes should be ample time to mount your signs and posters. It is imperative that you plan the layout of posters before you arrive. It is the author's responsibility to remove all the posters and clean the area before they leave (and within 1 hour after the scheduled session closing time).

Concluding Remarks
Well-organized and well-prepared poster sessions offer a better way than paper sessions to develop personal contacts in specialized fields as well as accommodate a large number of papers in one session. It is hoped that the general suggestions presented here will leave enough freedom to the authors for individual and imaginative layout of posters, yet provide the necessary information required for rapid and efficient transfer of information to the audience.

Publication of Papers in Poster Sessions
Poster presentations are published in the proceedings of the meeting by submitting the appropriate materials and forms through the Conference Toolbox. Please note the deadlines for such submissions in the publication schedule. Posters will appear in the conference CD and in a special abstract book.