New Registration Requirement for Presenters at Congress 2006

Presenter = author presenter, panelist, presenter, student presenter, presenter of a poster paper. For use in this document, we will use the term "presenter" to mean all of the above roles. Paper = technical publication, extended abstract, short paper, poster paper, oral presentation, panel presentation. The paper types published are technical publication, extended abstract, short paper, and poster paper.

Does each paper have to have a Presenter identified?
Yes, each paper must have an identified Presenter.

Does the Presenter have to be indicated on the website?
Yes, the identified Presenter must be indicated on the website. This can be done through the Assign Author Roles function.

How do I know if I am the Presenter?
You can check with the corresponding author of the paper and/or the appropriate organizer (panel or oral presentation only) to determine this.

What happens if I am a Presenter and I do not register and pay by August 25, 2006?
Your paper will not be published and your presentation will be removed from the conference program.

How can I know if the Presenter (I am not the presenter) has registered and paid (and that the paper will be published/presented)?
You will need to communicate with this presenter or the appropriate session organizer to make sure all requirements are met for publication.

I am a co-author on the paper, can I present the paper if I am not listed on the website as the Presenter?
Yes, but you must register/pay the conference fee by August 25, 2006 and advise us that you are acting in the role of Presenter but are not listed as such. Please contact congresshelp@asme.org with this information.

Can I present the paper at the conference if I am not listed as an author of that paper?
We recommend that each paper be presented by one of the authors of that paper. If this is not possible, please contact the General Conference Chair, Ming Leu, mleu@umr.edu to request an exception be made. Only requests submitted via e-mail will be considered; please do not provide requests by other methods.

If I am the Presenter and I register by August 25 but do not pay, what will happen?
Your paper will not be published and your presentation will be removed from the conference program.

What happens if I am an Author but not the Presenter and I do not register/pay by August 25?
If you are an author but not the "Presenter," you can register at any time.

If I am an author of and Presenter of six (6) papers, do I need to register six times (once for each paper)?
No, you only need to register and pay the registration fee once even if you have multiple presentations at the conference.

If a Presenter has registered by the August 25 deadline and then cannot attend, can someone else present the paper at the conference?
Yes. We encourage the Presenter to find someone to present the paper and ask that he/she notify the Session Chair of this change.

Who do I contact with questions about this registration requirement?
You can contact the General Conference Chair, Ming Leu, mleu@umr.edu. Only requests submitted via e-mail will be considered; please do not provide requests by other methods.

Will there be on-site registration?
Yes. However, if you did not fulfill the registration requirement or receive a fee waiver, your paper will not be published and your presentation will not be included in the conference program.

What if I cannot register/pay before August 25, but can register/pay on-site, what will happen to my paper?
Your paper will not be published and your presentation will be removed from the conference program.

If I register and pay prior to August 25, but cannot attend the conference, am I entitled to a refund?
No refunds will be provided for presenters after August 25. However, a request for refund can be processed if received prior to that date. Once the refund is issued, the paper will be removed from the proceedings and the presentation will be removed from the final program. If a co-author who has registered and paid by August 25 is designated to present the paper, it will not be removed.

If I am a presenter and I register and pay by August 25 but cannot attend the conference, will my paper still be published?
Yes, and if a refund is not requested, you will receive a copy of the proceedings, which will be mailed to your address on record (from the registration form) by first class mail.

If I do not register and pay by August 25, will my paper be published?
Your paper will not be published in the proceedings.

If I do not register and pay by August 25, will my paper be listed in the program and on the website?
No, your presentation will be removed from the conference program.

If I do not register and pay by August 25, and my paper will not be published, how will I be notified?
You will receive an auto-generated e-mail message from the conference website stating that your paper has been removed and the reason for the removal.

Are there any exceptions to this requirement to register and pay in order to have my paper published?
Exceptions to the registration requirement for presenters will be considered on a case-by-case basis. Requests for exception must be sent to the General Conference Chair, Ming Leu, mleu@umr.edu, by August 18. Only requests submitted via e-mail will be considered; please do not submit requests by other methods.

If I do not register and pay by August 25, and my paper will not be published, can the paper be published after the conference in the proceedings of another conference?
No, we will not publish papers removed from the Congress proceedings at a later date or in the proceedings of another conference. Also, papers not published in the digital version of the Congress proceedings produced for onsite distribution will not be published post-conference on the ASME Digital Store or in any print editions.

Authors may wish to submit their work to another conference for publication/presentation consideration.

If I do not register and pay by August 25, and my paper will not be published, can the paper as a single paper distributed at the event?
No, ASME will not publish papers in this category as single papers that can be distributed at the conference. Authors of such papers may bring copies of their paper to the event for informal distribution to session attendees provided:

• The paper copy is not in the final form required by ASME (two-column, fully formatted).
• The paper copy looks like a pre-final version of the paper.
• The paper copy carries no assigned ASME paper number, ASME copyright footer or ASME conference header or other identifying links that may tie it to this conference.